Need to share a presentation but not sure if the recipient has PowerPoint? Or want to make sure your slides look exactly right on any device? Converting to PDF locks in your design so every slide displays perfectly, everywhere.
This guide covers the best ways to convert PowerPoint to PDF and when each method makes sense.
Why Convert PowerPoint to PDF?
Universal Compatibility
Not everyone has Microsoft PowerPoint — especially on phones and tablets. PDFs open in any browser, on any device, without requiring special software.
Locked Formatting
Font substitution is a presentation killer. If your recipient doesn't have your fonts, PowerPoint replaces them, often breaking your layout. PDFs embed fonts, so your text looks exactly as designed.
Prevent Editing
Sharing a pitch deck? Sending a proposal? PDF stops people from modifying your slides, copying your templates, or "adjusting" your content.
Consistent Printing
What you see in the PDF is what prints. No surprises with margins, scaling, or page breaks.
Smaller File Size (Sometimes)
PowerPoint files with embedded videos and media can be huge. PDFs often compress better for email sharing.
How to Convert PowerPoint to PDF
- Upload your file: Go to our PowerPoint to PDF converter and select your .ppt or .pptx file
- Convert: Each slide becomes a PDF page, preserving layout and graphics
- Download: Get your PDF instantly
What Gets Preserved?
- Slide layouts: Text boxes, shapes, and positioning
- Fonts: Embedded in the PDF (no substitution)
- Images and graphics: Charts, photos, logos
- Colors and gradients: Exact color matching
- Speaker notes: Can be included as appendix pages
What Doesn't Convert
- Animations and transitions: Static output only
- Embedded videos: The video frame appears, but video doesn't play
- Hyperlinks (sometimes): Most remain clickable, but test to confirm
- Interactive elements: Buttons and triggers become static
After Converting
Polish your PDF before sharing:
- Compress for easier email attachment
- Add your logo as watermark on every slide
- Add page numbers for handout references
- Password protect confidential presentations
- Merge with other PDFs to create complete packages
The Reverse: PDF to PowerPoint
Need to make a PDF editable in PowerPoint? Our PDF to PowerPoint converter recreates slides from PDF pages so you can edit text, update content, and add animations.
Common Questions
Can I convert just some slides?
Convert the whole presentation, then extract the pages you need from the resulting PDF.
What about Google Slides?
Export from Google Slides as PowerPoint (.pptx) first, then convert that file to PDF.
Will the PDF look exactly like my presentation?
For static elements, yes. Fonts, colors, and layouts match. Just remember that animated elements become still frames.
Related Tools
Share your slides with confidence. Convert PowerPoint to PDF now — free.